Administrative and business support professional with 8 years of experience in office administration, operations, coordination, and management. Skilled in keeping schedules, documents, records, reports, communications, and day-to-day tasks organized and on track. Known for being dependable, detail-oriented, proactive, and responsive when managing multiple priorities and following through on important tasks. Now bringing this strong administrative foundation into Executive Virtual Assistant work to provide reliable support that helps busy executives and business owners stay organized, save time, and focus on what matters most.
Allira Jean Madrigal
Executive Virtual Assistant-
https://www.linkedin.com/in/madrigal-allira-jean-267180326/
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madrigalallirajean12@gmail.com
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+639061808718
PROFESSIONAL SUMMARY
KEY COMPETENCIES
Executive & Administrative Support
Supporting daily operations, coordinating tasks, preparing documents, and keeping administrative priorities organized.
Calendar & Schedule Management
Coordinating appointments, meetings, reminders, deadlines, and schedule changes.
Email & Communication Management
Organizing inboxes, drafting professional emails, handling follow-ups, and keeping communication clear and timely.
Data Entry & Information Management
Maintaining accurate records, updating databases, organizing information, and checking details for accuracy.
Document & File Management
Creating, formatting, organizing, and maintaining professional documents and digital files.
Meeting & Task Coordination
Preparing meeting details, tracking action items, coordinating schedules, and following up on pending tasks.
Reports & Spreadsheet Management
Preparing reports, organizing data, and working with Excel and Google Sheets for sorting, filtering, and basic formulas.
Research & Information Gathering
Conducting online research, collecting relevant information, and organizing findings for easy reference.
Professional Communication
Communicating clearly and professionally with clients, colleagues, customers, and business partners.
TOOLS & TECHNOLOGY
Google Workspace • Microsoft Office • Google Sheets • Microsoft Excel • Google Calendar • Gmail • Google Drive • Canva • Zoom • Google Meet • Trello • Calendly
PROFESSIONAL EXPERIENCE
January 2018 - July 2026
BIGHOOP CHARITIES INC. ( PROJECT KASALIGAN)
PROJECT MANAGERManaged daily administrative and operational activities.
Maintained confidential records, client files, reports, and documents.
Handled bookkeeping, financial records, reconciliations, and expense monitoring.
Prepared reports, correspondence, forms, and administrative documents.
Managed data entry, record updates, and document verification.
Coordinated schedules, meetings, staff activities, and follow-ups.
Supported HR administration, attendance tracking, and personnel records.
Communicated with clients, staff, partners, and stakeholders.
Monitored staff assignments, deadlines, and project requirements.
Reviewed records for accuracy, completeness, and compliance.
Assisted with organizational activities, events, and community programs.
Prepared operational and financial updates to support management decisions.