2016
A.B. Political Science
Universidad de Manila
LEGAL ADMINISTRATIVE PROFESSIONAL | LITIGATION SUPPORT | LEGAL RECORDS RETRIEVAL SPECIALIST
With more than 7 years of experience in legal and administrative support, I help attorneys, paralegals, and legal teams streamline case management, maintain organized records, and meet critical deadlines. I have extensive experience supporting U.S. law firms, legal service providers, and corporate legal departments in fast-paced environments where accuracy, confidentiality, and efficiency are essential.
CORE LEGAL SUPPORT SERVICES
• Medical Records & Billing Records Retrieval
* HIPAA authorization processing
* Medical and billing records requests
* Provider and facility follow-ups
* Records review and organization
* Chronologies and case file preparation
* Quality control and delivery of case-critical documentation
• Litigation Support
* Discovery preparation and document management
* Case file organization and maintenance
* Trial and hearing preparation support
* Exhibit and records compilation
* Deadline and calendar management
* Legal correspondence and client communication support
• Legal Document Preparation
* Pleadings and court filings
* Contracts and agreements
* Board resolutions
* Secretary's certificates
* Demand letters
* Legal and corporate correspondence
• Administrative & Case Management Support
* Intake and file setup
* Records tracking and reporting
* Data entry and database management
* Workflow coordination
* Document review and quality assurance
TECHNICAL PROFICIENCIES
MyCase • Clio Manage • RecordsX • Microsoft 365 • Google Workspace • Dropbox • Slack • Asana
WHY LAW FIRMS WORK WITH ME
✔ 7+ years of legal and administrative experience
✔ Proven experience supporting U.S.-based law firms remotely
✔ Strong understanding of litigation workflows and legal documentation
✔ Extensive medical records and billing records retrieval expertise
✔ Exceptional attention to detail and document accuracy
✔ Ability to manage sensitive legal and medical information with the highest level of confidentiality
✔ Reliable, organized, and deadline-driven professional
I understand that every case depends on accurate records, organized documentation, and timely execution. My goal is to become a dependable extension of your legal team by providing professional support that improves efficiency, reduces administrative burdens, and helps keep cases moving forward.
My Skills and Competencies
Legal Virtual Assistance
Visa Services Assistance
Social Media Management
Graphic Designing
Data Entry
Content Creation
Certificates
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My Experience and Education
2026
-
Present
Catalyze-X
(Medical Records Retrieval Specialist)
■Managed the end-to-end retrieval of medical records, billing records, radiology reports, and other healthcare documentation on behalf of personal injury law firms.
■Utilized RecordsX to submit, track, and manage medical records requests, ensuring timely acquisition of case-related documentation from hospitals, clinics, physician offices, and other healthcare providers.
■Processed HIPAA authorizations and verified request requirements to maintain compliance with privacy and confidentiality regulations.
■Coordinated with healthcare providers, medical records departments, and legal clients to resolve issues, obtain missing documentation, and expedite record fulfillment.
■Conducted quality reviews of received medical and billing records to ensure completeness, accuracy, and readiness for legal case evaluation.
■Maintained detailed request logs, provider communications, and status updates within records management systems.
■Followed up on outstanding requests through phone, email, fax, and provider portals to minimize delays and meet client deadlines.
■Organized and delivered completed medical and billing record packages to law firm clients for attorney review, demand preparation, settlement negotiations, and case development.
■Supported personal injury litigation teams by ensuring critical medical evidence was collected, reviewed, and available throughout the claims and litigation process.
2024
-
2026
JOY VISA CONSULTANCY INC.
(Paralegal)
■ Support the Company’s Legal Counsels
■ Incharge with the Internal and External Corporate Compliance
■ Drafting and review of legal documents, secretary’s certificate, board resolution, letters and
correspondences, agreements and other legal documents
■ Liaise with SEC, BPLO, BFP, DOLE, OBO, IPO, BFP, government offices, clients, third parties and other legal entities relative to filings, submissions, appearances, and preparation of other relevant documents and information
■ Drafting and preparation of organizational documents, stock certificates, minutes of annual,
general and special meetings, and company certifications
■ Assists with paperwork needed for compliance filing with regulatory bodies, such as
preparation of General Information Sheets, Amendment of Articles of incorporation, MC28 and Transfer of stocks
■ Drafting of documents for government registrations and/or applications, responding to requests for information
■ Organizing and managing files, documents, and exhibits, Contributing to trial preparation
2025
-
2025
KIMBROUGH LEGAL, PLLC
(Virtual Legal Assistant)
■ Established strong rapport with prospective clients, building trust and confidence in the firm through empathetic and professional communication.
■ Respond to high volumes of client inquiries via phone and email, providing timely, confidential, and accurate information.
■ Manage attorney calendars by scheduling and confirming client consultations, ensuring optimized time management.
■ Prepare weekly reports by tracking client trends, appointments, and communications using spreadsheets and database tools.
■ Maintain organized digital case files using MyCase and Dropbox, ensuring all documentation is current and accessible.
■ Draft legal pleadings and assist in preparing discovery documents under attorney supervision.
■ File legal documents electronically with the court and ensure compliance with filing deadlines and procedures.
■ Act as a liaison between clients and attorneys, providing status updates and collecting required documentation.
■ Provide comprehensive administrative support to attorneys, paralegals, and legal assistants to enhance overall team efficiency.
2025
-
2025
ACCURATE ELECTRIC PLUMBING HEATING SERVICES
(Executive Virtual Assistant)
■ Conducted daily check-ins with team members to establish operational priorities, fostering a collaborative environment and promoting effective communication to enhance productivity and meet project deadlines.
■ Oversaw QuickBooks entry and management, ensuring accurate tracking of financial transactions and maintaining detailed records to support the company’s financial integrity and reporting.
■ Managed email correspondence effectively, filtering, prioritizing, and organizing communications to streamline workflow and ensure timely responses to clients.
■ Reviewed and validated employee expenses, implementing policies to ensure compliance and accuracy, while optimizing budget allocations and reducing unnecessary expenditures.
■ Administered employee timesheet management, ensuring accurate logging of hours worked and compliance with payroll processes, which contributed to efficient resource allocation and labor cost management.
2022
-
2024
FREELANCING
(Visa Services Assistant)
■ Assisting clients with visa application forms and supporting documents
■ Liaising with government agencies and embassies to ensure timely processing
■ Tracking and updating visa applications
■ Reserve and book client flights and accommodations
■ Provide customer service and address client inquiries
2022
-
2023
BIG JOE'S SERVICES LLC
(General Virtual Assistant)
■ Assisting with basic bookkeeping tasks, such as invoicing, expense tracking, and maintaining financial records.
■ Assisting with personal tasks, such as managing personal appointments, making reservations, and handling personal errands.
■Inputting and organizing data, maintaining databases, and managing files and documents.
■Drafting and formatting documents, proofreading, and editing.
■In charge with Administrative Support such as managing emails, scheduling appointments, organizing calendars, handling travel arrangements, and providing general administrative assistance.
2017
-
2022
Firefly Electric and Lighting Corp
(Legal Associate)
■ Drafts simple pleadings, affidavits, contracts, demand letters and other legal
documents.
■ Drafts memoranda, letters, Board Resolutions, Secretary’s Certificate and corresponding minutes
of Board Meetings and other legal documents.
■ Assists the Partners in court hearings and in the performance of their respective functions;
■ Gather and arrange evidence and other legal documents for review.
■ Filing and Attending Small Claims Cases; Including the coordination with the local legal entities.
■ Organize and maintain documents in a paper or electronic filing systems.
2017
-
2022
Firefly Electric and Lighting Corp
(Sales Support Associate)
■ Produced and processed five-hundred purchase orders in a single month, averaging
twenty- five processes in a single day.
■ Developed interpersonal skill by facilitating after-sales request and engaging
with clients regarding product and sales query.
■ Adapted fast-paced working environment.
■ Documented sales report to monitor sales achievement.
■ Assisted field sales personnel in their daily inquiries and concerns.
2016
-
2017
SPI CRM INCORPORATED
(Customer Service Representative)
■ Logged and documented client’s inbound and outbound phone conversation.
■ Attained an average of forty-five phone calls in a single day, peaking 50 phone calls.
■ Orchestrated client’s after-sales inquiries and requests.
■ Developed good characteristics towards customer.
My Services
Administrative task/ Executive Asssitance
Perform various administrative, clerical, data entry, and report writing tasks
Bookkeeping
Handle quotes, invoices, and follow-ups for unpaid invoices.
Calendar Management
Manage email and calendar to ensure seamless scheduling and prioritization.
Travel Management
Book Flights, Flight insurance, Hotel, and Itineraries
Legal Writings and Services
Coordinate, draft and manage legal documents, filings, and records. Assist in case preparation, court filings.
Testimonials
JOSEPH
"I had the pleasure of working with Micah and I couldn't be happier with the experience. As a busy professional, I often found myself overwhelmed with administrative tasks and struggling to keep up with my workload. That's when I decided to hire a virtual assistant, and it was one of the best decisions I made for my business. She took the time to understand my specific needs and requirements, allowing me to delegate various tasks and responsibilities to her. She goes above and beyond in assisting me. I highly recommend her to any busy professional or business owner in need of reliable and efficient support. "