Hey I am Ella

I Got Your Back !

I am Ella, and my journey is rooted in a deep commitment to service, leadership, and adaptability. With an academic background in Nursing and years of experience as an Operations Manager, Administrative Officer, and Executive Assistant to high-ranking military officials, I have spent my career mastering the art of high-stakes organization, security, and precision. In 2020, I made the intentional choice to shift into the virtual space to align my professional skills with my personal values allowing me to continue driving massive impact for my partners while never missing my family’s milestones. Today, with over six years of freelancing experience under my belt, I don’t just perform tasks; I intentionally design secure, comfortable, and respectful digital environments where confidentiality is paramount and excellence is the standard.

When you partner with me, you aren't just hiring a freelancer you are bringing on an elite administrative strategist who treats your business with the same dedication a high-ranking official expects. My unique professional background means I don’t flinch under pressure, I anticipate needs before they arise, and I actively eliminate operational chaos so you can focus entirely on your vision. I am actively looking for a long-term, full-time partnership where we can grow together and scale your operations to new heights. If you are ready for seamless digital systems, immaculate data management, and the absolute peace of mind that comes with true reliability, let’s build your digital command center today. Rest assured "I got your back."

Ella Willer
Metro Manila, Philippines
ellawiller22@gmail.com
Freelancer
Check my CV View Work Hire Me

Core Capabilities

The tools and technical expertise I bring to the table
Executive Support and C-Suite Partnership
Calendar and Meeting Optimization
Travel and Ground Logistics
Inbox Filtering and Gatekeeping
Project and Task Coordination
Invoice and Financial Tracking
Stakeholder and Executive Communication
Vendor and Expense Management
Meeting Minutes and Executive Micro-Briefings
EMR / EHR Systems Administration
Patient Care and Telehealth Scheduling
Medical Data Entry and Record Accuracy
HIPAA Compliance and Data Safeguards
Patient Intake and Care Coordination
Insurance Verification and Prior Authorization
Telehealth Platform Support
Database Cleaning and De-duplication
Data Auditing and Quality Control
CRM System Administration
Advanced Excel and Google Sheets Architecture
File and Knowledge Base Organization
Data Entry and Processing
Data Validation and Pipeline Integrity
Reporting and Executive Dashboards
Graphic Design and Brand Collateral
Content Creation and Social Assets

Certificates

Professional Journey

Bridging clinical precision and executive administration to optimize your practice
  • EXPERIENCE
  • EDUCATION
2026
AI Google Essentials

Google LLC

2022
Executive Virtual Assistance Course

VirtualWorkPh

2022
Basic Wordpress Course

VirtualWorkPh

2021
General Virtual Assitance Course

ProVA

2019
Construction Occupational Safety And Health (COSH) Training

Department of Labor and Employment Occupational Safety and Health Center

2019
Basic Occupational Safety And Health (BOSH) Training

Department of Labor and Employment Occupational Safety and Health Center

2017
Professional Industrial Security Management Program

Philippine Society For Industrial Security, Inc.

2015
Doctrine Developers and Writers Training

Marine Corps Doctrine And Warfighting Office

2017
Specimen Collection For Screening Drug Test Analysis

Department Of Health (DOH)

2022
Social Media Management Course

VirtualWorkPh

2013
Naval Intelligence Research And Analysis Course (NIRAC)

Naval Intelligence And Security Force (NISF)

2006
Bachelor Of Science In Nursing (BSN) 2

Tanchuling College

2025 - 2026
Freelance
(Virtual Assistant)

Instructional Support, Content Creation, Learning Management Systems (LMS), & Workflow Automation

Responsibility:
Instructional Content Creation
Assessment & Grading Support
Platform Engineering & Deployment:
Data & Record Management
Workflow Automation

2025 - 2026
Smilelane
(Med/Dental VA)

Patient Intake and Triage: Manage virtual patient check-ins, collect medical/dental histories, handle digital intake forms, and screen inbound inquiries to accurately triage dental emergencies versus routine cleanings.

Smart Schedule Optimization: Coordinate appointment scheduling, recalls, and cancellations using specialized dental software. Maximize production by strategically filling gaps in the hygienist and dentist chairs.

Billing and Accounts Receivable: Issue digital invoices, process remote payments, follow up on delinquent patient accounts, and resolve unpaid or denied insurance claims through systematic appeals.

2024 - 2025
K2Z Event Creations
(Content Creator)

Multimedia Content Production: Conceptualize, script, and edit high-quality visual content

Remote Brand Management: Establish and maintain a cohesive visual identity, tone, and brand aesthetic , ensuring consistency from initial concept to publication.

2022 - 2024
Retired Generals
(Executive Virtual Assistant (Aide-de-Camp Support))

Dynamic Calendar & Triage Management:
High-Protocol Travel and Logistics Coordination:
Executive Information Synthesis
Liaison and Stakeholder Management
Data Security and Confidentiality
Event and Ceremony Management

2022 - 2023
Dr. Funda Erol Cipe
(Personal Medical Assistant)

Patient Records & Scribing: Updated patient charts in the system and took notes during medical consultations.
Clerical Support: Handled daily data entry, organized files, and managed digital medical records.
Schedule Management: Managed Dr. Fonda’s calendar, set up patient appointments, and sent reminder follow-ups.

2017 - 2021
NS Security Agency Inc.
(Admin/Training Officer)

Training Program Management
Regulatory & Licensing Compliance
Administrative Operations
Performance Evaluation & Triage
Client Coordination & Reporting
Logistics & Equipment Control

2021 - 2026
Freelance (Vietnamese, and Turkish ( 17-50 years old ) and Korean (0-15 years old) students)
(Online English As Second Language (ESL) Teacher)

Customized Lesson Delivery
Needs Analysis & Customization
Practical Workplace Coaching:
Confidence and Fluency Building
Digital Learning Management:
Progress Tracking and Reporting

2014 - 2016
MCI, PMC
(Researcher and Analyst)

Data Collection and Extraction
Analysis & Synthesis
Report Generation and Visualization
Predictive Insights
Stakeholder Briefing
Quality Assurance and Validation

2014 - 2016
MCI, PMC
(Course Facilitator/Instructor)

Instructional Delivery and Facilitation
Curriculum Optimization
Performance Evaluation and Testing
Classroom and Range Management:
Mentorship and Leadership Development
Training Progress Reporting

2005 - 2006
Brgy Mina Health Center
(Health Worker (Volunteer))

Vital Signs Monitoring
Patient Data Collection
Physician Reporting
Triage and Screening
Community Health Documentation

Specialized Remote Solutions

The tools and technical expertise I bring to the table
Data Management Specialist

Advanced spreadsheets, database cleaning, and meticulous CRM organization for flawless data hygiene.

Medical VA

Secure EMR tracking, patient scheduling, and healthcare data entry with complete HIPAA-level confidentiality.

Executive Assistant

High-level strategic support, meeting coordination, and operational logistics for busy professionals.

Virtual Assistant

Email filtering, calendar management, and daily admin tasks to keep your workflow entirely stress-free.


Featured Case Studies And Projects

A look inside the secure digital spaces, medical data systems, and workflows I manage so you don't have to.

Executive Virtual Assista...

Medical Virtual Assistant

Data Management Specialis...

Let's work together !

I am available for freelance projects.
Hire Me

Secure Your Partner
Looking for long-term operational peace of mind? Reach out today—I've got your back.

Address :
Metro Manila,
Philippines
Email :
ellawiller22@gmail.com


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