Freight
As a Freight VA, we will find opportunities across the entire logistics ecosystem. Understanding who needs our services and what roles we can fill is key to building a successful career. Freight VA are essential for the smooth operation and profitability of logistics businesses.
Work samples:
Freight Mode Challenge: Which Mode Fits?
Scenario 1: Small Parts Shipment A manufacturing company needs to ship 4 pallets of small machine parts weighing a total of 4,500 lbs from their factory to an assembly plant. The delivery isn't time-sensitive, and cost efficiency is a high priority. Which freight mode is best?
Answer: LTL (Less Than Truckload) as the items weight limit is less than 6000lbs and its cheaper
Scenario 2: Large Equipment Transport A construction firm needs to move 28 pallets of heavy equipment and materials, totaling 42,000 lbs, directly from a supplier to a construction site. Speed and minimizing handling are critical. Which freight mode is best?
Answer: Full Truckload (FTL) – total weight requires the entire trailer and this mode offers the fastest transit and least handling, as the truck goes directly from pickup to delivery.
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Sample Activities for LTL Freight:
Obtain a rate quote.
1.Analyze the quoted rate, looking for transit time, base rate, and any applicable accessorial charges.
2.Repeat the process with a different LTL carrier to compare rates and services.
3.Provide the cheapest and fastest option
ReSULT: Recommended the best carrier based on fastest transit and competitive pricing with a clear summary to client
Mock LTL Shipment 1
Origin: 90001, Destination: 10001, Commodity:
Electronics, Dimensions: 48x40x48 in, 1 pallet Weight: 2500lbs, Freight Class: 50
Need liftgate delivery
ESTES Quote versus TFORCE Rate
Mock LTL Shipment 2
Origin: 30301, Destination: 98101, Commodity: Furniture,
Dimensions: 96x48x48 in, 5 pallets Weight: 3000 lbs,
Freight Class: 70
Residential delivery
ESTES Rate vs TFORCE Rate
1) TRACK & TRACE SAMPLE
Title: Freight Shipment Tracking & Status Reporting
Description:
I managed daily tracking of active shipments by coordinating with carriers and monitoring delivery progress. I ensured clients received accurate and timely updates, reducing delays and improving communication.
What I did:
• Conducted check calls with drivers and carriers
• Updated shipment status (Picked up / In transit / Delivered)
• Reported delays and issues proactively
• Maintained tracking logs in Google Sheets
Load ID: 45872
Pickup: Dallas, TX – May 10, 8:00 AM
Delivery: Houston, TX – May 11, 2:00 PM
Status Updates:
• May 10 – Picked up on time
• May 10 – In transit (Driver check call completed)
• May 11 – Delivered successfully (POD pending)
2) POD & BILLING SUPPORT SAMPLE
Title: Proof of Delivery (POD) & Invoice Processing
Description:
Handled POD collection and billing support to ensure timely invoicing and accurate documentation for completed shipments.
What I did:
• Followed up with carriers for POD documents
• Reviewed documents for accuracy
• Prepared invoice details for billing
• Updated records for completed loads
Load ID: 67219
Delivery Date: May 8
Documents:
✔ POD Received
✔ Delivery Confirmed
Billing Details:
• Rate: $1,200
• Accessorial: $50 (Detention)
• Total Invoice: $1,250
Status: Ready for invoicing
3) FREIGHT ADMIN / DATA TRACKING SAMPLE
Title: Freight Operations Tracking Sheet (Google Sheets)
Description:
Created and maintained a centralized tracking sheet to monitor shipment status, billing progress, and key deadlines.
What I did:
• Organized shipment data in a structured format
• Tracked load status and payment status
• Ensured accurate and up-to-date records
Sample Table
|
Load ID |
Pickup |
Delivery |
Status |
POD |
Invoice |
Notes |
|
45872 |
May 10 |
May 11 |
Delivered |
Yes |
Pending |
POD received |
|
67219 |
May 7 |
May 8 |
Completed |
Yes |
Sent |
Paid |
4) EMAIL MANAGEMENT
Title: Freight Email & Client Communication Support
Description:
Managed client and carrier emails, ensuring all messages were responded to promptly and professionally.
Sample Reply:
Hi Mr. Smith,
Just a quick update on your shipment (Load ID 45872).
The load has been delivered successfully today at 2:00 PM.
We are currently waiting for the POD and will send it shortly.
Please let me know if you need anything else.
Thank you!
