Executive Sales Assistant

Ingredients Online (B2B Ecommerce)

2022 to 2026

Tools Used: NetSuite /HubSpot/ SpreadSheets

Job Descript: 

• Provide direct administrative and operational support to the manager, ensuring smooth coordination across the team
• Oversee attendance tracking and monitor team participation during meetings to maintain accountability
• Manage and update Pending Sales Orders and compile Daily Sales Reports for management review and decision-making
• Handle team communications, announcements, and documentation to promote alignment and engagement
• Monitor lead qualification and track performance through reporting and dashboard maintenance
• Build and maintain the Intl Quality Dashboards, ensuring data accuracy and process efficiency
• Prepare and distribute QA Daily Reports and Minutes of Meeting (MoM) for internal and leadership meetings
• Organize and maintain the SharePoint repository for the International Sales Department to streamline information sharing
• Coordinate weekly RAG reports (attendance, collaboration, meetings, and connectivity) with leadership
• Support Summit reporting and outreach initiatives on behalf of management
• Manage calendars, schedules, and follow-ups to ensure the manager and team stay on track with priorities
• Perform additional administrative and coordination tasks as assigned to support leadership and team operations

Sample Works:

Creating Training Videos Using Synthesia

Data Entry in HubSpot

Sales Report SpreadSheet

Pending Sales Report in SpreadSheet