Hi! My name is Ma. Clarivel Emata, though most people call me Vel. I am a 29-year-old based in the Philippines with a passion for helping businesses stay organized and operate efficiently. I bring dedication, reliability, and a proactive approach to every task I undertake. I enjoy working with structured systems, maintaining accurate records, and finding practical solutions that support day-to-day business operations.
As a Bookkeeper with 6 years of experience, I have supported small businesses through accurate financial recordkeeping, compliance management, and administrative support. Throughout my career, I have developed strong organizational skills, attention to detail, and the ability to manage multiple responsibilities while maintaining accuracy and efficiency. Beyond bookkeeping, I have experience in customer service, data management, recordkeeping, and administrative coordination. These experiences have strengthened my communication skills and equipped me to provide dependable support to both clients and teams—skills that are highly transferable to a Virtual Assistant role.
To further expand my capabilities, I completed Virtual Assistant trainings focused on QuickBooks Mastery Program and Australian and Xero Bookkeeping, administrative support, digital workflows, and online business tools. Combined with my adaptability, strong work ethic, and willingness to learn, I am prepared to help businesses streamline operations, stay organized, and achieve their goals.
If you're looking for a reliable Virtual Assistant who is committed to delivering quality work and supporting your business growth, I'd be delighted to connect and discuss how I can help.
Batangas State University – Lipa Campus
(Best Research Study of BS Accounting Management for A.Y. 2018-2019)
Managed end-to-end bookkeeping with 1,000+ transactions, ensuring 100% accuracy in transaction recording, reconciliations, and documentation.
Completed bank and credit card reconciliations across 2 banks and 1 credit card account, consistently clearing discrepancies and maintaining a 0% unreconciled balance.
Support month-end closing tasks and prepare monthly reports as part of hand-on bookkeeping practice, supporting timely review and understanding of financial data.
Entered and reconciled 12 months of payroll journal entries with form W3/W2/940
Organizing 50+ charts of accounts and maintaining accurate books.
Prepare 1099 vendors with form W9 and 1099 NEC/MISC
Ensured customer invoices has 100% accurate Sales Taxes rates.
Managed monthly, quarterly, and annual BIR tax compliance requirements for 24 clients across diverse industries, including retail and hardware, restaurants, medical practices, property leasing, construction, and other small businesses, ensuring timely and accurate filing while maintaining compliance with Philippine tax regulations.
Prepared and issued 24 monthly client billing statements, ensuring accurate charges, timely invoicing, and proper documentation of client accounts.
Monitored 100% of assigned client regulatory and mandatory business compliance requirements, proactively tracking regulatory updates and communicating changes to clients to support timely compliance and avoid potential penalties.
Coordinated liaison officers’ fieldwork schedules and prepared required documentation for business registrations, closures, updates, payments, and other regulatory transactions, improving the completeness and efficiency of compliance processing.
Identified, reconciled, and communicated discrepancies in client records and reporting requirements, helping resolve potential compliance issues before filing deadlines and minimizing exposure to penalties and regulatory findings.
Prepared monthly and annual financial reports and supporting schedules used in the preparation of financial statements, ensuring accurate and organized financial information for management and tax reporting.
Developed and maintained an annual tax compliance monitoring system in OneNote for each assigned client, centralizing deadlines, filing requirements, payment status, and supporting documentation to improve tracking and reduce missed compliance deadlines.
Prepared and monitored monthly statutory contribution remittances for SSS, PhilHealth, and Pag-IBIG, ensuring accurate computation, timely payment, and proper documentation for 60+ employees.
Prepared and filed 30+ monthly, 100+quarterly, and 24+annual BIR tax returns annually for clients across diverse industries, ensuring accurate and timely compliance with Philippine tax regulations.
Vouched and cross-checked 1000+ sales and purchase transactions per month, reviewing invoices, receipts, and supporting documents to identify discrepancies and strengthen the accuracy and completeness of accounting records.
Created Excel-based financial reports and audit schedules, including expense, revenue, and other financial summaries, improving the organization and accessibility of financial data for audit and reporting purposes.
Performed footing, cross-footing, and tracing of financial statements covering 6+ accounts/financial schedules, verifying mathematical accuracy and tracing reported balances to supporting records.
Reconciled and prepared daily sales and credit card transaction summaries for 1000+ transactions/month, matching sales records against payment data to identify discrepancies and support accurate financial reporting.
Reviewed and proofread financial and audit-related schedules, validating data accuracy and completeness before submission and helping minimize reporting errors.
Handled a high volume of customer inquiries through chat support, providing accurate, timely, and complete information using appropriate systems and tools. Assisted customers with concerns and complaints by identifying effective solutions and alternatives within established service timelines to ensure customer satisfaction. Demonstrated leadership by guiding team members toward improved performance, contributing to the achievement of individual and team chat-handling targets, and fostering a customer-focused service environment.
QuickBooks Online bookkeeper support in reconciliations, invoicing, AP/AR support, payroll, and expense management.
Xero bookkeeping assistance, transaction coding, reconciliations, payroll, and financial record maintenance.
Data entry and database management, Spreadsheet creation and maintenance, CRM updating Data collection and research
Customer support and client coordination via email and messaging platforms, ensuring timely and professional responses.
Professional virtual administrative support including task coordination, documentation, and file organization.
Accurate payroll processing, tax compliance, timesheets, reporting, and confidential employee records.
Clarivel is a trustworthy and highly organized bookkeeper who consistently delivers accurate work. Her reliability and attention to detail have been a great asset to our business.
Throughout her time with our company, Clarivel demonstrated a strong sense of responsibility and professionalism. She managed bookkeeping tasks efficiently and was always willing to take initiative when needed.
Vel was a dependable team member who handled customer concerns with professionalism and empathy. Her leadership skills and positive attitude made her a strong choice as one of our weekly team leaders.
